MBA Policies

Academic Honesty

The university expects all members of its community to act with responsibility. As an accredited institution of higher learning dedicated to the transmission of knowledge and the free inquiry after truth, Concordia strives to maintain the highest standards of academic honesty and seeks to heed the commands for honesty found in the Scriptures.

The university’s definition of academic honesty and disciplinary procedures may be found in the Code of Conduct.

Academic Standing

A student must maintain a 3.0 cumulative Grade Point Average (GPA) to remain in good standing. If a student drops below a 3.0 cumulative GPA, the student is placed on Probation and has until the end of the next semester to achieve the required 3.0 cumulative G.P.A., or the student may be dismissed from the program.

Academic Warning - Students performing below expectations in any course (e.g., below “B” grade level or not attending class) may receive an online Academic Warning from the instructor. The warning will include the reason and possible remedy. Students are advised to communicate with the instructor immediately. This Academic Warning does not remain on the student’s permanent record or transcript.

Probationary Status - Fully or conditionally admitted students will be placed on probation if they

  1. do not maintain a cumulative 3.0 GPA
  2. receive an “F” or “NP” grade
  3. incur habitual absences
  4. engage in behavior unbefitting of a student, whether moral or ethical
  5. other conditions or combination of conditions that cause reason to question the student’s compatibility in the program.

Students have one semester to qualify to be removed from probation. Failure to be removed from probation in that time frame may result in dismissal from the program. 

Dismissal from MBA program - When a student placed on probationary status has not remedied the deficiency in a timely manner, the student may be subject to dismissal from the MBA program. Other reasons a student may be dismissed include issues relating to moral or ethical character, behavior unbefitting of a student, or other conditions or combination of conditions that cause reason to question the student’s compatibility in the program, e.g., plagiarism or cheating. Students are advised to review the expectations, policies, and procedures in the CUI Student Code of Conduct applicable to all students, including graduate students.

Auditing

Auditing a course is not permitted in the MBA program. However, a visiting prospective student may visit a single class session with the prior approval of Graduate Admissions, the Assistant Dean, Graduate Business Programs, and course instructor, but may not participate in the class.

Class Attendance

Attendance at all regularly scheduled classes is expected. Excessive absences may result in the student failing the course, and the course would need to be repeated. Each course syllabus will specify attendance requirements including attending class late. Attendance at the first class is critical for the success of the student. Non-attendance at any class meeting including the first class or attending the class late, may result in a penalty of 15% or more of the student’s grade, in addition to any assignments, quizzes, or exams missed. If a student misses the first night of a class and does not communicate with the instructor or Academic Advisor via Eagles email prior to the start of class, the student may be dropped from the course.

Failure to attend classes or “forgetting to drop a class” does not constitute withdrawal from the course. It is the student’s responsibility to withdraw before the drop dates regardless of his/her attendance or lack of attendance in the class. Failure to attend or withdraw from a course will result in an F grade for the course.

Completion Time Limit

All requirements for the MBA degree including transfer units must be completed within six years, 36 consecutive sessions. This time limit begins with the term of the student’s first CUI MBA course or approved units transferred-in. Exceptions must be appealed in writing to the Assistant Dean, Graduate Programs. A leave of absence does not extend the six year limit to complete the program.

Full Time / Part Time

Full-time graduate status is defined as: 6 units or more per semester

Part-time graduate status is defined as: a minimum of 3 units per semester

Grades

Minimum Grade Per Course

Grades of A through C may be applied towards fulfillment of degree requirements.

Minimum GPA to Graduate

Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.0.

Appeal Process

Any grade appeal shall be initiated by the student in writing to the instructor, within thirty days after the issuance of the grade. All grade appeals must be resolved by the end of the term in which the appeal was made.

For all issues other than admission to the program, the following summarizes procedures for appeals: students with non-discrimination based grievances must first address those grievances with the person or office directly involved. If the student does not feel the issue is satisfactorily resolved, he/she may file a formal written appeal with the Administrative Dean of the School of Business. The appeal should contain a rationale as to why the decision in question should be reconsidered. The Dean will render a decision within seven days or call for an appeal committee. A student may appeal a Dean’s decision and request a formal appeal hearing with the Provost within seven days after notice of the Dean’s decision.

Handbook

More information on these and other policies can be found in the MBA Handbook.

Registration

Students can add/drop courses online via their MyRecords account until 11:59 PM the day before the term begins. On the first day of the term, course changes may be made in one of two ways: 1) use the hard copy add/drop form located in the Registrar’s Office or 2) via the electronic form available from the Academic Advisor.

Either form must be signed by the student and requires the approval and signature of the Academic Advisor. The student submits the signed hard copy form to the Office of the Registrar to complete the process. When the student electronically signs the on-line form, it is submitted to the Academic Advisor for electronic signature and submission to the Office of the Registrar.

A full-Semester (15 week) course:

  • May be added during the 1st week of the semester.
  • May be dropped during the first two weeks of the semester without receiving a W on your academic record.
  • Courses dropped the third week through the thirteenth week of the semester will be recorded on your academic record as a withdrawal (W).
  • A full-semester course cannot be dropped after the thirteenth week.

A half-term (7 week) course:

  • May be added during the 1st week of the term.
  • May be dropped during the first week of the term without receiving a W on your academic record.
  • Courses dropped the second week through the sixth week of the term will be recorded on your academic record as a withdrawal “W”.
  • A half-term course cannot be dropped after the sixth week.

Please pay close attention to the add/drop dates; they will be strictly enforced. These dates can be found on the MBA Academic calendar posted on the Registrar’s website and also as in the Appendix at the end of the MBA student handbook. You must formally withdraw from a course; non-attendance does not constitute a withdrawal. If the student does not complete the drop procedure described above, the instructor will assign an A/B/C/F/NP grade.

Fees for seven week courses dropped during the first week of class will be fully refunded. A student will not receive a full refund for any seven week courses dropped after the first week of classes. Fees for a 15 week course that is dropped during the first two weeks of class will be fully refunded. A student will not receive a full refund for any 15 week courses dropped after the first two weeks of classes. See Refund Policy. Full refunds will not be given, even if the student has not attended class. Failure to follow the official procedures outlined above will result in credit not being granted for a course not officially added or the assigning of the grade of “F” for courses not officially dropped.

Repeating Coursework

An MBA course may be repeated one time with the approval of the Assistant Dean in order to improve the GPA necessary for continued enrollment in the program. Courses must be repeated at CUI. No more than two courses may be repeated. When a course is repeated, the higher grade takes precedence and is incorporated into the GPA. The lower grade remains on the transcript but is not averaged into the GPA.

Stop Out

Students are expected to be continuously registered for courses until all required coursework is completed for the MBA degree. Should a student discontinue taking courses for any reason, the student should notify the MBA Academic Advisor and any other office that pertains to them (e.g., Office of the Registrar, the Financial Aid Office, International Center, or Veterans Office), and be prepared to complete a readmit form obtained from Graduate Admissions upon their return. International students should contact Haeri Chee in the International Center at haeri.chee@cui.edu before taking a leave of absence to clarify any impact to their Visa status. Students on financial aid should contact the Financial Aid office to clarify any impact to their financial aid status.

A student who has taken a leave-of-absence or not registered for a seven week term may need to complete a Re-admission form to return to the MBA program. Re-admission is not guaranteed. Returning students may be required to take additional course work or repeat course work if the content of the new course(s) are deemed critical to the student or if university degree requirements are impacted. The process of re-admission begins with completing the MBA re-admission application, which includes instructions regarding the necessary documents for application. Please contact the Graduate Admissions office for this document and further direction. A leave of absence does not extend the six year limit to complete the program.

Student Rights and Privacy

Each student of Concordia University has a right to

  1. review their official educational records, files, documents, and other materials which contain information directly related to them, and
  2. challenge such records that are inaccurate, misleading or otherwise inappropriate.

It is the policy of the university that unless excluded by state or federal law, no record, files, documents, materials, or personally identifiable information contained therein shall be released to any individual, agency, or organization without the express written consent of the student/alumnus.

Any student desiring to review or challenge their official educational records should contact the Office of the Registrar to determine procedures for such review. Any student desiring to challenge the content of their official educational records should contact the Office of the Registrar.

While the university does not provide general directory services, it may, by law, under special circumstances, release the following information about a student: name, address, telephone number, date and place of birth, major field of study, class schedule, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degree and awards received, and the most recent previous public or private school of attendance. Any student who does not wish such information to be released about their participation or status should notify the Office of the Registrar in writing, at the beginning of each semester. The university is required to comply with all federal regulations governed by the Family Educational Right and Privacy Act (FERPA).

Transfer Credit

A maximum of six Graduate level units from a regionally accredited MBA Program in which a “B” or higher was earned are eligible for consideration for transfer and/or course substitution into the MBA program. Courses accepted for substitution determine the start of the expected six year time frame of the student’s program, reducing the time for a student to complete the remaining units of their program to less than six years.

Students are advised to notify the Graduate Admissions Counselor of units desired to be transferred prior to being accepted into the MBA program, and to begin collecting syllabi and course descriptions ASAP for submission to the Academic Advisor for review and approval after being accepted to the program. All prospective students must submit official transcripts of coursework completed at other colleges and universities to the Office of the Registrar at the time of admission.  Upon acceptance to the MBA program, students complete the course substitution form, submitting it with the course description and syllabus for each course requested for transfer to the Academic Advisor for review. Any substitutions for CUI MBA courses must be approved in advance by the Assistant Dean, Graduate Business Programs or his/her designee.

Transfer units or course substitutions must be submitted and approved prior to the end of the student’s second, seven week term in the MBA program. Requests submitted after the end of the student’s second seven week term in the MBA program will not be considered. Units credited toward the completion of other degrees or certificate programs are not transferrable.

NOTE: All core and Capstone courses are required to be completed at CUI.