Christ College Policies

Academic Honesty

The university expects all members of its community to act with responsibility. As an accredited institution of higher learning dedicated to the transmission of knowledge and the free inquiry after truth, Concordia strives to maintain the highest standards of academic honesty and seeks to heed the commands for honesty found in the Scriptures.

The university’s definition of academic honesty and disciplinary procedures may be found in the Code of Conduct.

Academic Standing

Conditional Acceptance: A student accepted conditionally must earn a cumulative GPA of 3.00 or higher for the first six units attempted. Failure to do so may lead to dismissal from the program.

Probation: If a student’s GPA falls below 3.00, the student will be placed on probation. The student must earn a cumulative GPA of 3.00 or better for the next six units to come out of probation. Failure to do so may lead to dismissal from the program.

Auditing

Students who wish to enroll in a course without receiving credit may choose to audit the course until the last day to add each semester. Exams and papers assigned to students taking the course for credit do not apply to audit students; all other expectations are the same. A notation of “Audit” will be assigned upon satisfactory completion of the course. Audited courses do not count toward graduation requirements. Additional information may be obtained in the Office of the Registrar.

Class Attendance

The university attendance policy applies to non-intensive courses. Student must attend one summer intensive over the course of degree program. Only one class period of a summer intensive may be missed, and only with permission of both instructor and program director.

CMC students will typically be required to attend four summer intensives in order to complete the required courses.  Only one class period of a summer intensive may be missed, and only with permission of both instructor and program director.

Completion Time Limit

There is no time limit to complete the program, but students returning to Concordia after an absence of one (1) term or more will re-enter under the catalog that is current at the time of return.  

Full Time / Part Time

Full-time graduate status is defined as: 6 units or more per semester

Part-time graduate status is defined as: a minimum of 3 units per semester

Grades

Minimum Grade Per Course

Grades of A through C may be applied towards fulfillment of degree requirements.

Minimum GPA to Graduate

Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

Appeal Process

It is the student's responsibility to bring any error in grades to the attention of the instructor, in writing, within one semester following the issued grade. Grade changes made because of computation or recording errors must be corrected no later than the last day of classes of the next full semester.  Submission of extra work after a semester is completed will be permitted only when a grade of "Incomplete" was assigned.

Registration

Course registration changes are the student's responsibility. During the open registration window, students may use MyRecords to add classes or to drop them without receiving a “W” on the academic record. After the open registration window closes, students must make course changes by contacting their Academic Advisor or the Registrar’s Office. All forms must be signed by the student and require the approval of the Academic Advisor and the Office of the Registrar. Students will receive a grade of "Withdrawal" (W) for courses dropped after the open registration window closes. No fifteen-week course may be dropped during the final week of the term. Please pay close attention to the add/drop dates; they will be strictly enforced. Students must formally withdraw from a course; non-attendance does not constitute withdrawal. Failure to follow the official procedures outlined above will result in credit not being granted for a course not officially added or the assigning of the grade of “F” for courses not officially dropped. Contact the bursar’s office for the current refund policy for dropping or withdrawing from a course.

The open registration window and withdrawal deadlines for most classes will be set by the university (typically the first two weeks of class for fifteen-week classes and the first week of class for shorter classes). For summer intensive classes, the open registration period ends at the end of the first full day of face to face class, and the withdrawal deadline is the end of the day on which fifty percent or more of the face to face sessions have taken place.

Repeating Coursework

A student may repeat a course only once; failing a course twice will result in dismissal from the program.  A CMC may file an appeal with the CMC Executive Committee to repeat a course a third time; the committee's decision will be final.

Stop Out

If a student does not register for any classes in the program for 12 months, the student will be considered dropped from the program. To continue in the program, the student must apply for readmission using the appropriate form.

Student Rights and Privacy

Each student of Concordia University has a right to

  1. review their official educational records, files, documents, and other materials which contain information directly related to them, and
  2. challenge such records that are inaccurate, misleading or otherwise inappropriate.

It is the policy of the university that unless excluded by state or federal law, no record, files, documents, materials, or personally identifiable information contained therein shall be released to any individual, agency, or organization without the express written consent of the student/alumnus.

Any student desiring to review or challenge their official educational records should contact the Office of the Registrar to determine procedures for such review. Any student desiring to challenge the content of their official educational records should contact the Office of the Registrar.

While the university does not provide general directory services, it may, by law, under special circumstances, release the following information about a student: name, address, telephone number, date and place of birth, major field of study, class schedule, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degree and awards received, and the most recent previous public or private school of attendance. Any student who does not wish such information to be released about their participation or status should notify the Office of the Registrar in writing, at the beginning of each semester. The university is required to comply with all federal regulations governed by the Family Educational Right and Privacy Act (FERPA).

Transfer Credit

No more than six (6) credit hours of graduate work may be transferred from another institution and the units cannot have been applied to another degree.  Only grades of "B-" or better will be accepted and credit must have been granted by a regionally accredited U.S. institution or the equivalent.  Unless otherwise arranged with the Director of the graduate program, only graduate-level courses completed for graduate credit at the transfer institution before enrollment in the Concordia University graduate program will be accepted.  Transfer courses are evaluated by the Director of the Graduate Program.  If approved, the director will submit a substitution form to the Office of the Registrar.  All prospective students must submit official transcripts of coursework completed at other colleges and universities to the Office of the Registrar at the time of admission.  A student may transfer six units into the M.A. in theology at the discretion of the Director of the Graduate Program.  In addition to transferring up to six units toward the M.A. in theology, students in the CMC may request permission to substitute previous, credit-bearing course work for pastoral preparation (certification) course work in the CMC.  The request must be submitted in writing to the CMC Executive Committee; the request must include the rationale for the request and relevant course syllabi.  The committee’s decision is final with no right of appeal.