School of Education Policies

Academic Honesty

The university expects all members of its community to act with responsibility. As an accredited institution of higher learning dedicated to the transmission of knowledge and the free inquiry after truth, Concordia strives to maintain the highest standards of academic honesty and seeks to heed the commands for honesty found in the Scriptures.

The university’s definition of academic honesty and disciplinary procedures may be found in the Code of Conduct.

Academic Standing

MAED:  A student must maintain a 3.25 to remain in academic good standing in the MAED program. If a student drops below the cumulative GPA of 3.25 at the end of any given consecutive two terms (semester) or has earned more than one “C,” the student is placed on two terms(one semester) of academic probation. The student has two terms (one semester) to bring the cumulative GPA back to 3.25. No more than one “C” can be applied towards graduation requirements in the MA in Education program. Students are ineligible from moving forward in the program until the minimum GPA is met; this may mean being dropped from current coursework to accommodate a repeat. The first step in academic dismissal is placing a student on probationary status. Students who do not remedy the stipulations of the probationary status and return to “good standing” within one term will be dismissed from their program.

MEd:  A student is classified on probation if he/she does not maintain the appropriate GPA in Credential (3.00 GPA) or Master’s courses (3.25 GPA) or receives a C, D or F in a course. Other reasons a student may be classified as probationary include unacceptable performance in a field experience, issues related to moral or ethical character, behavior unbefitting a teacher, or other condition or combination of conditions that cause substantive reason to question the student’s fitness for the teaching profession. A student must resolve all probationary issues before advancing in the program. If the probationary status is not remedied, the student will be dropped from the program.

EdD:  Maintaining Good Standing - A student must maintain a 3.00 to remain in academic "good standing" in the Ed.D. program. If a student drops below the cumulative GPA of 3.00 at the end of any given term, the student is placed on academic probation and will be put on a performance action plan that the student must successfully complete within an appropriate time frame to return to good standing within the program.  Probationary status may only be exercised one time for a student while enrolled in the program.  Academic Dismissal - The first step in academic dismissal is placing a student on probationary status.  A student who do not remedy the stipulations of the probationary status and return to good standing will be dismissed from the doctoral program.

Auditing

Students who wish to enroll in a course without receiving credit may choose to audit the course until the last day to add each semester. Exams and papers assigned to students taking the course for credit do not apply to audit students; all other expectations are the same. A notation of “Audit” will be assigned upon satisfactory completion of the course. Audited courses do not count toward graduation requirements. Additional information may be obtained in the Office of the Registrar.

MEd:  Courses may not be audited.

EdD:  Requires approval from Executive Director of the Doctoral Program.

Class Attendance

MAED:  Attendance at all regularly scheduled classes is mandatory. If a student misses more than one class session for any course, the student may be given an ‘F’ and required to repeat the course. Extenuating circumstances will be considered at the discretion of the instructor and/or Dean of the School of Education. Failure to attend classes does not constitute withdrawal. No one may attend any class unless fully enrolled in that class. Instructors may not give permission to attend a class to anyone not enrolled in the course.

MEd:  Attendance in professional education classes is critical. Course content is cumulative throughout the program. The Teaching Performance Assessment (TPA) which must be passed before being eligible for a teaching credential is based on teacher performance expectations which are integrated throughout the coursework. Practice TPA activities are also woven into the courses. Therefore, attendance at all regularly scheduled classes is mandatory. If a student misses more than one class session for any course, the candidate may be required to repeat the course. Extenuating circumstances will be considered at the discretion of the instructor.

15/16 Week Courses  - Attendance at each session is expected. Two absences will adversely affect the student’s final course grade. Three absences will require a student to drop the course. Students are expected to be present for the entire class period. Three tardies equal one absence. Early departure may be classified as a tardy or absence. Students are expected to notify their instructor of planned absences in advance and unplanned absences, due to sickness or emergency, within a reasonable period of time. If you are enrolled in a blended class, you are required to login and submit your online assignments by the due date. Failure to do so will be counted as an absence. On average, students should expect to spend two hours in preparation for each hour of class time.

7/8 Week or Summer Courses - Due to the compressed nature of these courses, attendance at ALL sessions is expected. One absence will adversely affect the student’s final course grade. Two absences will require a student to drop the course. Students are expected to be present for the entire class period. Two tardies equal one absence. Early departure may be classified as a tardy or absence. Students are expected to notify their instructor of planned absences in advance and unplanned absences, due to sickness or emergency, within a reasonable period of time. If you are enrolled in a blended class, you are required to log in and submit your online assignments by the due date. Failure to do so will be counted as an absence. On average, students should expect to spend two hours in preparation for each hour of class time.

Non-Attendance of the First Class - Students that do not attend the first class period of a credential course, without prior notification to the School of Education or the course instructor, will automatically be dropped from the course. Students desiring to continue in the course will need to re-enroll with the Registrar and will be assessed a $100.00 re-enrollment fee. A student will not receive a full refund for any courses dropped after the first day of classes for the semester in which the student is enrolled.

EdD:  Participation in class is essential for candidate success in doctoral courses. Attendance is required for all Irvine campus class sessions and online synchronous sessions. Active participation is expected during these sessions. Excused absences for professional or health reasons must be arranged with prior approval from the instructor, with the student making up missed work as stipulated by the instructor. Because of the minimum on-campus class sessions for this course, unit credit cannot be earned if a candidate has more than one class absence. Exceptions to this policy will be allowed only with the approval of the instructor, based on an adequate plan for the student to satisfactorily complete all requirements for the course.

Completion Time Limit

MAED:  Students have five years to complete all requirements for the Master of Arts degree.

MEd:  All coursework in the M.Ed. must be completed within seven years of the first post-baccalaureate credential course.

EdD:  A candidate has seven years from the time of initial enrollment in the program to complete all requirements for the Doctor of Education degree. The earliest a candidate can complete the program is 33 months (start to dissertation defense).

Full Time / Part Time

MAED:  Full-time graduate status is defined as: 6 units or more per semester

   Part-time graduate status is defined as: a minimum of 3 units per semester

MEd:     Full-time graduate status is defined as: 6 units or more per semester

   Part-time graduate status is defined as: a minimum of 3 units per semester

EdD:     Full-time graduate status is defined as: 3 units or more per semester

   Part-time graduate status is defined as: a minimum of 1 unit per semester

Grades

Minimum Grade Per Course

MAED: Grades of A through C may be applied towards fulfillment of degree requirements.  A maximum of one C may be used towards degree requirements.

MEd: Grades of A through B- may be applied towards fulfillment of degree requirements.

EdD: Grades of A through B- may be applied towards fulfillment of degree requirements.

Minimum GPA to Graduate

MAED: Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.25.

MEd: Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.25.

EdD: Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

Appeal Process

It is the student’s responsibility to bring any error in grades to the attention of the instructor within 30 days following the day the grade is posted in MyRecords. Grade changes are made only because of computation or recording errors and must be corrected no later than the last day of classes of the next full term. Submission of extra work after a term is completed will be permitted only when a grade of “Incomplete” was assigned.

Handbook

More information on these and other policies can be found in the MAED Handbook, MEd Handbook or EdD Handbook.

Registration

MAED:  Course registration revisions/changes are the student’s responsibility. Student may add/drop a course online in My Records up until the end of the open registration window. When registration is closed students make course changes by contacting their academic advisor or the registrar’s office. All forms must be signed by the student and require the approval of the academic advisor, the instructor involved and the Office of the Registrar. Courses may be added or dropped during the first week of the term without any record of enrollment. Courses dropped during the second (2nd) week through the seventh (7th) week will be recorded on your academic record as a withdrawal “W.” A student may have no more than three “W”’s on the transcript.

A course may not be dropped during the eighth (8th) week of the term. A student must formally withdraw from a course; failure to attend does not constitute a withdrawal. If a course is not dropped using the above procedures, the instructor will assign an A/B/C/F grade. A student will not receive a full refund for any courses dropped after the first day of classes for the term in which they are enrolled. Contact the bursar’s office for the current refund policy. Failure to follow the official procedures outlined above will result in credit not being granted for a course not officially added or the assigning of the grade of “F” for courses not officially dropped. All published add or drop dates are strictly enforced.

MEd:  It is the student’s responsibility to initiate changes in all course registrations through the program’s Academic Advisor. All forms must be signed by the student and require the approval of the Academic Advisor.  

Adding Courses - Due to the rigor of the credential curriculum, credential courses may only be added during the first week of the semester and require the permission of the instructor. Failure to follow the official procedures will result in credit not being granted for a course not officially added.

Dropping Courses - A course may be dropped during the first two weeks of the semester without receiving a “W” on the academic record. Courses dropped after the second week through Week 11 of the semester will be recorded on the transcript record as a Withdrawal (W). Courses dropped after Week 11 through the last week of classes will receive a grade of Withdrawal-Fail (WF), and an administrative fee of $15.00 will be assessed. A course may not be dropped during finals week. Please pay close attention to the add/drop dates; they will be strictly enforced. Students must formally withdraw from a course; non-attendance does not constitute a withdrawal. If a course is not dropped using the above procedures, the instructor will be required to assign a course grade to the registrar. Failure to follow the official procedures outlined above will result in assigning the grade of “F” for courses that are not officially dropped.

EdD:  Course registration revisions/changes are the candidate’s responsibility. Candidates may add/drop a course online in MyRecords up until the end of the open registration window. When open registration is closed candidates make course changes by contacting their Academic Advisor or the Registrar’s Office. All forms must be signed by the candidate and require the approval of the Academic Advisor, the instructor involved and the Office of the Registrar.

Repeating Coursework

MAED:  An education course may be repeated only one time in order to improve the GPA necessary for continued enrollment in the program. Courses must be repeated at Concordia. No more than one course may be repeated. When a course is repeated, the higher grade takes precedence and is averaged into the GPA. The lower grade is still indicated on the transcript but is not averaged into the GPA. (For instance, if a student earned an “F” the first time he/she took a course, but earned a “B” upon retaking the course, his/her transcript would reflect both times the student took the course along with the respective grades. The “B” grade would be averaged into the GPA, because it is the higher of the two. The “F” grade would no longer be averaged into the GPA; however, the transcript would still indicate that the student received an “F” the first time he/she took the course.)

MEd:  An education course may be repeated only one time. Courses must be repeated at Concordia. No more than one education course may be repeated. Candidates who are dismissed from their field placement by the cooperating school’s principal, school placement director, cooperating teacher, or Concordia’s Director of Field Placement will not be given another placement during the semester. The student must withdraw from the course and repeat the course and field experience.  

EdD:  If a course needs to be repeated by the student the student must file a petition with the Dean’s Office. No more than one course can be repeated during the doctoral program. The Dean’s Office in consultation with the Executive Director of the doctoral program will determine when the course can be completed, the academic terms of successful completion, and grade replacement.

Stop Out

MAED:  Any student who has not enrolled in courses for one term will be considered an “Inactive Student.” Inactive students shall be removed from the education program if no progress is made toward a credential or a degree for 12 consecutive months. An inactive student wishing to return to his/her program must re-apply for admission. Re-admission is not guaranteed. Students returning from inactive status may be required to take additional course work or repeat course work if the content of the new course(s) are deemed critical to the student’s performance as a classroom teacher and/or state credential requirements and/or university degree requirements are impacted.

MEd:  Any student who has not enrolled in courses for one year will be considered an inactive student. An inactive student wishing to return to his/her program must re-apply for admission. Re-admission is not guaranteed. Students returning from inactive status may be required to take additional coursework or repeat coursework if the content of the new course(s) are deemed critical to the student’s performance as a classroom teacher and/or state credential requirements and/or university degree requirements are impacted. Inactive students shall be removed from the education program if no progress is made toward credential or degree for two consecutive calendar years.

EdD:  Inactive Status - Any candidate who has not enrolled in courses for one term will be considered an “Inactive Candidate.” Inactive candidates shall be removed from the education program if no progress is made toward a degree for 12 consecutive months. An inactive candidate wishing to return to the program must re-apply for admission. Re-admission is not guaranteed. Candidates returning from inactive status may be required to take additional course work or repeat course work if the content of the new course(s) are deemed critical to the candidate’s performance.

Student Rights and Privacy

Each student of Concordia University has a right to

  1. review their official educational records, files, documents, and other materials which contain information directly related to them, and
  2. challenge such records that are inaccurate, misleading or otherwise inappropriate.

It is the policy of the university that unless excluded by state or federal law, no record, files, documents, materials, or personally identifiable information contained therein shall be released to any individual, agency, or organization without the express written consent of the student/alumnus.

Any student desiring to review or challenge their official educational records should contact the Office of the Registrar to determine procedures for such review. Any student desiring to challenge the content of their official educational records should contact the Office of the Registrar.

While the university does not provide general directory services, it may, by law, under special circumstances, release the following information about a student: name, address, telephone number, date and place of birth, major field of study, class schedule, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degree and awards received, and the most recent previous public or private school of attendance. Any student who does not wish such information to be released about their participation or status should notify the Office of the Registrar in writing, at the beginning of each semester. The university is required to comply with all federal regulations governed by the Family Educational Right and Privacy Act (FERPA).

Teach Out Policy

From time to time, it may become necessary or advisable for Concordia University Irvine to discontinue an academic program. However, Concordia University Irvine accepts and enrolls students in all credential programs with a commitment to offer each program until each candidate:

  • Completes the program.
  • Withdraws from the program.
  • Is dropped from the program based on criteria presented in the respective student handbook.
  • Is admitted to another program to complete the requirements, with minimal disruption, to acquire authorization.

In the event a program closes, a "teach out" plan will be developed for each student, which includes individual transition plans and will allow graduates to have standard access to their student records.  For students who have recently started the program, and who would be best served by transferring to another institution, CUI will help facilitate the students' transfer to an institution that offers a comparable program.  If the cost of the transfer institution is greater than what it would have cost the student to complete the program at CUI, then CUI will pay the difference, plus other student costs as negotiated on a case-by-case basis. (See CUI Policy 416.00)

Transfer Credit

No more than six (6) credit hours of graduate work may be transferred from another institution.  Only grades of "B-" or better will be accepted and credit must have been granted by a regionally accredited U.S. institution or the equivalent.  Only graduate-level courses completed for graduate credit at the transfer institution before enrollment in the Concordia University graduate program will be accepted.  Transfer courses are evaluated by the appropriate advisor in consultation with the program director.  If approved, the advisor or program director will submit a substitution form to the Office of the Registrar.  All prospective students must submit official transcripts of coursework completed at other colleges and universities to the Office of the Registrar at the time of admission.  

MAED:  Transferring units varies by program and is not guaranteed. Transferred courses must be approved by the Dean of the School of Education and must closely match course descriptions in Concordia’s program. A maximum of 6 units may be transferred into the Curriculum and Instruction, School Counseling and Educational Technology programs. No units may be transferred into the Educational Administration program. Please see each program section for specific details. Transfer units must have been completed within the past five years.

Program to Program Transfers - A maximum of 6 units including specified core courses may be transferred from Program to Program and model to model within the Concordia School of Education MA program. These courses must be approved by the Dean of the School of Education or the designee for Graduate Programs. If a student wishes to change from one program to another program, a written request must be made through the Graduate Academic Advisor. Transfer units must have been completed within the past five years.

MEd:  Transferring units varies by program and is not guaranteed. Transferred courses must be approved by the Dean of the School of Education and must closely match course descriptions in Concordia’s program. Under no circumstances may a student transfer in more than six units.

EdD:  Concordia does not accept transfer credits for this program.