School of Professional Studies Graduate Policies

Academic Honesty

The university expects all members of its community to act with responsibility.  As an accredited institution of higher learning dedicated to the transmission of knowledge and the free inquiry after truth, Concordia strives to maintain the highest standards of academic honesty and seeks to heed the commands for honesty found in the Scriptures.

The university’s definition of academic honesty and disciplinary procedures may be found in the Code of Conduct.

Academic Standing

Coaching (MA & MS):  Students are responsible for maintaining and monitoring their own satisfactory progress.  A student must maintain a cumulative 3.0 to remain in good standing in the MCAA and MSCE program.  If a student drops below a 3.0, the student has one term on probation. By the end of that term, the student must have brought the GPA back to the acceptable 3.0 cumulative or the student will be dismissed from the program.

Probation Status - A student is classified as on probation if he/she has been fully admitted to a degree program and does not maintain the appropriate cumulative 3.0 GPA or receives an F in a course.  Other reasons a student may be classified as probationary may include issues related to moral or ethical character and/or other conditions or combination of conditions that cause substantive reason to question the student’s fitness for the program.  A student must resolve any issues leading to the probationary status by the last day of the term following the term in which the condition resulting in probationary status arose.  If this is not possible, i.e. the course needing to be repeated is not offered, the program director may determine an appropriate time line.  If the probationary status is not remedied, the student will be dropped from the program.

Dismissal - The first step in academic dismissal is placing a student on probationary status.  Students who do not remedy academic difficulties and return to “good standing” within one term will be dismissed from their program.

Counseling:  A student must maintain a 3.0 cumulative GPA to remain in good standing.  If a student drops below a 3.0 cumulative GPA, the student is placed on Probation and has until the end of the next semester, to achieve the required 3.0 cumulative GP.A, or the student may be dismissed from the program.

Probation Status - A student is on probationary status if he/she has been fully or conditionally admitted to the program and does not maintain the appropriate course GPA and/or 3.0 cumulative GPA.  A student may also be placed on probation if he/she receives an F in any course.  Other reasons a student may be placed on probation include issues relating to moral or ethical character, behavior unbefitting of a student, or other conditions or combination of conditions that cause reason to question the student’s compatibility in the program.  A student must resolve any issues leading to the probationary status by the last day of the following semester.  If this is not possible, i.e. the course needing to be repeated is not offered, the Dean may determine an appropriate timeline.  If the probationary status is not remedied the student will be dropped from the program.

Dismissal - The first step in academic dismissal is placing a student on probationary status.  Students who do not remedy academic or other difficulties and return to good standing within one semester may be dismissed from the program.  A student may also be dismissed if he/she receives an F in any course.  Other reasons a student may be dismissed include issues relating to moral or ethical character, behavior unbefitting of a student, or other conditions or combination of conditions that cause reason to question the student’s compatibility in the program, e.g., plagiarism or cheating.

Executive Coaching and Consultation:   A student must maintain a 3.0 cumulative GPA to remain in good standing.  If a student drops below a 3.0 cumulative GPA, the student is placed on Probation and has until the end of the next semester, to achieve the required 3.0 cumulative GP.A, or the student may be dismissed from the program. 

Probation Status - A student is on probationary status if he/she has been fully or conditionally admitted to the program and does not maintain the appropriate course GPA and/or 3.0 cumulative GPA.  A student may also be placed on probation if he/she receives an F in any course.  Other reasons a student may be placed on probation include issues relating to moral or ethical character, behavior unbefitting of a student, or other conditions or combination of conditions that cause reason to question the student’s compatibility in the program.  A student must resolve any issues leading to the probationary status by the last day of the following semester.  If this is not possible, i.e. the course needing to be repeated is not offered, the Dean may determine an appropriate timeline.  If the probationary status is not remedied the student will be dropped from the program. 

Dismissal - The first step in academic dismissal is placing a student on probationary status.  Students who do not remedy academic or other difficulties and return to good standing within one semester may be dismissed from the program. A student may also be dismissed if he/she receives an F in any course.  Other reasons a student may be dismissed include issues relating to moral or ethical character, behavior unbefitting of a student, or other conditions or combination of conditions that cause reason to question the student’s compatibility in the program, e.g., plagiarism or cheating.

Healthcare Administration:  A student must maintain a 3.0 to remain in good standing in the MHA program.  If a student drops below a 3.0, the student has one semester on probation.  By the end of that semester the student must have brought the GPA back to the acceptable 3.0 cumulative or the student will be dismissed from the program.  

Probation Status - The university is committed to providing assistance to students for academic success while at the same time maintaining a standard of academic integrity for Concordia. When a student's academic achievement falls below the standards set by the university, academic probation and disqualification are imposed. A student having a semester GPA below 3.0 will be placed on probation for the following semester. Students on probation will be allowed nine total units until their GPA meets minimum standard. Incompletes are not permitted for students who are on probation.

Dismissal - A student whose GPA has fallen below 3.0 for two consecutive semesters may be academically disqualified as a degree student. A student who earns a GPA of less than 1.0 in any given semester may be dismissed immediately. Subsequent reinstatement may be granted by the appeal board only. Each student is allowed one appeal during the entirety of a graduate program.

International Studies:  A student must maintain a 3.0 and not receive a grade below “C” in any of their courses to remain in good standing in the MA program.  If a student drops below a 3.0, the student has one semester on probation.  By the end of that semester the student must have brought the GPA back to the acceptable 3.0 cumulative or the student will be dismissed from the program.  Students who receive a grade below “C” in any of their courses must repeat the course the next time that it is offered.  This will automatically delay the graduation date of the student by a minimum of one calendar year, as courses are currently offered once per year.  Students who withdraw from or receive failing grades in all of their courses during a single semester will automatically be dropped from the program.

Probation Status - A student is classified as on probation if he/she has been fully admitted to a degree program and does not maintain the appropriate 3.0 GPA or receives an F (any grade below a C) in a course.  Other reasons a student may be classified as probationary may include issues related to moral or ethical character and/or other conditions or combination of conditions that cause substantive reason to question the student’s fitness for the program.  A student must resolve any issues leading to the probationary status by the last day of the semester in which the condition resulting in probationary status arose.  If this is not possible, i.e. the course needing to be repeated is not offered, the program director may determine an appropriate time line.  If the probationary status is not remedied the student will be dropped from the program.

Dismissal - The first step in academic dismissal is placing a student on probationary status.  Students who do not remedy academic difficulties and return to “good standing” within one semester will be dismissed from their program.  Students who plagiarize and/or cheat may be immediately dismissed from the program without being placed on probation.

Organizational Leadership:  A student must maintain a 3.0 cumulative GPA to remain in good standing.  If a student drops below a 3.0 cumulative GPA, the student is placed on Probation and has until the end of the next semester, to achieve the required 3.0 cumulative GP.A, or the student may be dismissed from the program. 

Probation Status - A student is on probationary status if he/she has been fully or conditionally admitted to the program and does not maintain the appropriate course GPA and/or 3.0 cumulative GPA.  A student may also be placed on probation if he/she receives an F in any course.  Other reasons a student may be placed on probation include issues relating to moral or ethical character, behavior unbefitting of a student, or other conditions or combination of conditions that cause reason to question the student’s compatibility in the program.  A student must resolve any issues leading to the probationary status by the last day of the following semester.  If this is not possible, i.e. the course needing to be repeated is not offered, the Dean may determine an appropriate timeline.  If the probationary status is not remedied the student will be dropped from the program. 

Dismissal - The first step in academic dismissal is placing a student on probationary status.  Students who do not remedy academic or other difficulties and return to good standing within one semester may be dismissed from the program.  A student may also be dismissed if he/she receives an F in any course.  Other reasons a student may be dismissed include issues relating to moral or ethical character, behavior unbefitting of a student, or other conditions or combination of conditions that cause reason to question the student’s compatibility in the program, e.g., plagiarism or cheating.

Auditing

Students who wish to enroll in a course without receiving credit may choose to audit the course until the last day to add each semester.  Exams and papers assigned to students taking the course for credit do not apply to audit students; all other expectations are the same.  A notation of “Audit” will be assigned upon satisfactory completion of the course.  Audited courses do not count toward graduation requirements. Additional information may be obtained in the Office of the Registrar.

Class Attendance

Coaching (MA & MS):  Registered students have freely accepted personal responsibility for enrollment and class attendance. Students are expected to participate in all class activities for the online, onsite, or blended courses in which they are enrolled. Students are expected to notify their instructor(s) of planned absences in advance and unplanned absences, due to sickness or emergency, within a reasonable period of time.  All homework is to be turned in on time.  Any late work will receive a reduced number of points.  Each onsite or blended course meets for a maximum of (11) class sessions.  If a student is absent for more than one class session, without prior approval of the instructor, the student shall be subject to receiving an "F" for the course.   Extenuating circumstances will be considered at the discretion of the instructor. Failure to attend class does not constitute a "withdrawal."

Counseling:  Students are expected to attend all classes or watch the class recordings, synchronous and asynchronous to have completed the readings and assignments by the due date, and to be active and involved in class discussion and discussion boards.  On average, students should expect to spend approximately 13-16 hours per week (for a 7-week long course).  Course absences include missing a virtual class and/or not watching the recording, missing a homework partner call, or not participating in a weekly discussion board.  Unexcused absences of even one class session may incur a reduction of up to one letter grade (i.e., A to B).  For an absence to be excused, a valid excuse must be cleared with the instructor prior to the scheduled class time.  Excuses that relate to emergent circumstances, illness, and work-related events will be considered for a make-up assignment/activity (one excused absence only).  Two or more absences can result in a non-passing grade. 

Executive Coaching and Consultation:  Students are expected to attend all classes or watch the class recordings, synchronous and asynchronous to have completed the readings and assignments by the due date, and to be active and involved in class discussion and discussion boards.  On average, students should expect to spend approximately 13-16 hours per week (for a 7-week long course).  Course absences include missing a virtual class and/or not watching the recording, missing a homework partner call, or not participating in a weekly discussion board.  Unexcused absences of even one class session may incur a reduction of up to one letter grade (i.e., A to B).  For an absence to be excused, a valid excuse must be cleared with the instructor prior to the scheduled class time.  Excuses that relate to emergent circumstances, illness, and work-related events will be considered for a make-up assignment/activity (one excused absence only).  Two or more absences can result in a non-passing grade.

Healthcare Administration:  Registered students have freely accepted personal responsibility for enrollment and class attendance. Students are expected to attend all classes and sessions for the courses in which they are enrolled.  Since the online class meets via synchronous sessions, attendance is mandatory.  Students are expected to notify their instructor(s) of planned absences in advance and unplanned absences, due to sickness or emergency, within a reasonable period of time.  Instructors are expected, per Concordia policy and procedures, to record student attendance. 

Students are expected to attend all Live Virtual Meetings.  However, if a student needs to miss a meeting, he/she must complete a 2-page APA style paper that explores the Main Topic for the missed meeting. Students will find the Main Topic located in the weekly schedule and Blackboard course shell. Each paper must demonstrate an understanding of the topic, and be supported by a minimum of two credible sources that are both cited in text and properly referenced. In addition, students must watch the recorded meeting and complete an outline of the session.  Papers and outlines are due no later than the Sunday following the missed scheduled meeting by 11:59pm.  Failure to submit the paper and outline by the deadline may result in a failing grade in the course. 

Students are expected to attend the Keynote Presentations during Professional Development Workshops that occur twice a year, either via live stream or in person.  However, if a student must miss the Keynote Presentation during the Professional Development Workshop, he/she must notify the Program Director of a planned absence in advance and unplanned absence, due to sickness or emergency, within a reasonable period of time.  If a student needs to miss a presentation, he/she must complete a 2-page APA style paper that explores the Main Topic of the presentation.  The Program Director will communicate the Main Topic to the student upon notification of his/her absence.  Each paper must demonstrate an understanding of the topic, and be supported by a minimum of two credible sources that are both cited in text and properly referenced in APA format.  In addition, students must watch the recorded presentation 17 and complete an outline of the Keynote Presentation.  Papers and outlines are due to the Program Director no later than the Sunday following the missed presentation by 11:59pm.  Failure to submit the paper and outline by the deadline may jeopardize the student’s graduation date. 

International Studies:  Due to the nature and schedule of the courses, attendance at all regularly scheduled synchronous class sessions is mandatory.  Only under extenuating circumstances will absences be excused at the discretion of the instructor or/and program director.  Failure to attend classes does not constitute withdrawal.  If a student misses one class session for any course, the candidate may be required to repeat the course.

Organizational Leadership:  Students are expected to attend all classes or watch the class recordings, synchronous and asynchronous to have completed the readings and assignments by the due date, and to be active and involved in class discussion and discussion boards.  On average, students should expect to spend approximately 13-16 hours per week (for a 7-week long course).  Course absences include missing a virtual class and/or not watching the recording, missing a homework partner call, or not participating in a weekly discussion board.  Unexcused absences of even one class session may incur a reduction of up to one letter grade (i.e., A to B).  For an absence to be excused, a valid excuse must be cleared with the instructor prior to the scheduled class time.  Excuses that relate to emergent circumstances, illness, and work-related events will be considered for a make-up assignment/activity (one excused absence only).  Two or more absences can result in a non-passing grade.

Completion Time Limit

Coaching (MA & MS):  A student has six years to complete all requirements in either the MCAA or MSCE degree.

Counseling:  CUI courses for the MA Counseling Program that are more than 6 years old may not be applied toward the MA Counseling degree. Transfer credit from an outside institution will not be evaluated if it is older than 6 years.

Healthcare Administration:  A student has six years to complete all requirements in either the MHA degree.

International Studies:  Generally a student has two years to complete all requirements in the MA degree program.  If additional time is needed to complete the project, the student may request an extension to enroll for additional semesters and pay an additional fee.

Full Time / Part Time

Full-time graduate status is defined as: 6 units or more per semester

Part-time graduate status is defined as: a minimum of 3 units per semester

Coaching:  Students are limited to taking 8 units during the Fall, Winter, and Spring terms and 12 units during the Summer term.

Counseling:  Student are considered three year track (Part-Time) that are taking one course per term and students taking two courses per term are considered 2 year students (Full-Time).  Course tracks can be referenced in the Guide to Typical Program which outlines courses and typical progression through the program.

Executive Coaching and Consultation:  Student are considered three year track (Part-Time) that are taking one course per term and students taking two courses per term are considered 2 year students (Full-Time).  Course tracks can be referenced in the Guide to Typical Program which outlines courses and typical progression through the program.

Healthcare Administration:  The Fall, Spring and Summer terms each have two 7-week sessions: Session 1 and Session 2. Students are limited to taking three units during each session in the Fall, Spring, and Summer, for a total of six units a semester. However, students may take six units in a session with prior approval from the Program Director.

International Studies:  Students wishing to complete the program in the designated time frame must be enrolled as full time students by following the program's course plan for each term.  Part-time status is permissible and can be discussed with the academic adviser and is subject to the approval of program director.  Part-time students are responsible to find out if and how their part-time status would affect their financial aid, should it apply.

Organizational Leadership:  Student are considered three year track (Part-Time) that are taking one course per term and students taking two courses per term are considered 2 year students (Full-Time).  Course tracks can be referenced in the Guide to Typical Program which outlines courses and typical progression through the program.

Grades

Minimum Grade Per Course

Coaching (MA & MS):  Grades of A through B- may be applied towards fulfillment of degree requirements.  

Counseling:  Grades of A through C may be applied towards fulfillment of degree requirements.  A maximum of two C's may be used towards degree requirements.

Executive Coaching and Consultation:  Grades of A through C may be applied towards fulfillment of degree requirements.

Healthcare Administration:  Grades of A through C may be applied towards fulfillment of degree requirements.

International Studies:  Grades of A through C may be applied towards fulfillment of degree requirements.

Organizational Leadership:  Grades of A through C may be applied towards fulfillment of degree requirements.

Minimum GPA to Graduate

Coaching (MA & MS):  Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

Counseling:  Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

Executive Coaching and Consultation:  Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

Healthcare Administration:  Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

International Studies:  Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

Organizational Leadership:  Students must complete their degree with a minimum overall cumulative Grade Point Average (GPA) of 3.00.

Appeal Process

It is the student's responsibility to bring any error in grades to the attention of the instructor, in writing, within one semester following the issued grade.  Grade changes made because of computation or recording errors must be corrected no later than the last day of classes of the next full semester.  Submission of extra work after a semester is completed will be permitted only when a grade of "Incomplete" was assigned.

Coaching (MA & MS):  For all issues other than admission, the following summarizes procedures for appeals.  Students with grievances must address those grievances with the person or office directly involved.  If the student does not feel the issue is satisfactorily resolved he/she may file a formal written appeal with the Dean of the School of Professional Studies.  The appeal should contain a rationale as to why the decision in question should be reconsidered.  The Dean will render a decision within seven days or call for an appeal committee composed of two program faculty and the Program Director.  Any current graduate student may appeal the Dean’s decision and request a formal appeal hearing.  The findings of the Appeal’s Committee are final.

Counseling:  The university recognizes the right of faculty to set standards of performance and to apply them to individual students.  Therefore, the instructor is the final authority in determining grades that are assigned to students and that appear in their permanent academic records.  Students have a right to inquire how their grade was determined. 

The following procedures apply to changes of grades except for changes of Incomplete (I) and withdrawal (W) grades.  In general, all course grades are final when filed by the instructor within one week after the course is completed.  Students have access to their grades through Banner Web.  These grades are a part of the official records.  Students have the right to formally appeal the final grade in a course.  When grades are given for any course of instruction the grade given to each student shall be the grade determined by the instructor of the course.  Students who believe they have been subject to a clerical or procedural grading error or to arbitrary or discriminatory academic evaluation shall follow the recommended procedure.  A request for grade change must be initiated by the grievant within the 4 weeks, following the award of the original grade.  The student must produce in writing a formal request for a review of the grade clearly stating the rationale based upon the definitions as stated in this policy. If the instructor determines that there is a valid basis for the change, a Change of Grade form shall be used to notify the Office of the Registrar.  Prior to being accepted by the office of the Registrar, the change of Grade form shall be completed and signed by the instructor, noting the basis for the change.  If the instructor determines there is not a valid basis for the change and denies the grievant’s request, the grievant may proceed to the appeals by submitting, in writing a rationale for this appeal within 60 days after the last day of class.  The appeal should be sent to the immediate academic supervisor.  If the matter is not resolved, the grievant may choose to appeal, in writing to the Dean of the school.  The Dean shall have five (5) working days while classes are in session or fifteen (15) days when classes are not in session, to schedule an appointment with the student to 10 discuss the academic grievance.  If the matter is not resolved, the grievant may choose to appeal, in writing, to the Provost.  The Provost shall have ten (10) working days while classes are in session or fifteen (15) days when classes are not in session to appoint and convene an ad hoc grievance committee.  The grievance committee will be convened and render their decision as per Policy 489.2 in the University Handbook.

Executive Coaching and Consultation:  The university recognizes the right of faculty to set standards of performance and to apply them to individual students.  Therefore, the instructor is the final authority in determining grades that are assigned to students and that appear in their permanent academic records.  Students have a right to inquire how their grade was determined.  

The following procedures apply to changes of grades except for changes of Incomplete (I) and withdrawal (W) grades.  In general, all course grades are final when filed by the instructor within one week after the course is completed.  Students have access to their grades through Banner Web.  These grades are a part of the official records.  Students have the right to formally appeal the final grade in a course.  When grades are given for any course of instruction the grade given to each student shall be the grade determined by the instructor of the course.  Students who believe they have been subject to a clerical or procedural grading error or to arbitrary or discriminatory academic evaluation shall follow the recommended procedure.  A request for grade change must be initiated by the grievant within the 4 weeks, following the award of the original grade.  The student must produce in writing a formal request for a review of the grade clearly stating the rationale based upon the definitions as stated in this policy. If the instructor determines that there is a valid basis for the change, a Change of Grade form shall be used to notify the Office of the Registrar.  Prior to being accepted by the office of the Registrar, the change of Grade form shall be completed and signed by the instructor, noting the basis for the change.  If the instructor determines there is not a valid basis for the change and denies the grievant’s request, the grievant may proceed to the appeals by submitting, in writing a rationale for this appeal within 60 days after the last day of class.  The appeal should be sent to the immediate academic supervisor.  If the matter is not resolved, the grievant may choose to appeal, in writing to the Dean of the school.  The Dean shall have five (5) working days while classes are in session or fifteen (15) days when classes are not in session, to schedule an appointment with the student to 10 discuss the academic grievance.  If the matter is not resolved, the grievant may choose to appeal, in writing, to the Provost.  The Provost shall have ten (10) working days while classes are in session or fifteen (15) days when classes are not in session to appoint and convene an ad hoc grievance committee.  The grievance committee will be convened and render their decision as per Policy 489.2 in the University Handbook.

Healthcare Administration: Students who believe they have been subject to clerical or procedural grading errors or to arbitrary or discriminatory academic evaluation, shall follow the recommended procedure.

Clerical and Procedural Error

It is the student's responsibility to bring any error in grades to the attention of the instructor, in writing, within one semester following the issued grade. Grade changes made because of computation or recording errors must be corrected no later than the last day of classes of the next full semester. Submission of extra work after a semester is completed will be permitted only when a grade of "Incomplete" was received.

Arbitrary or Discriminatory Academic Evaluation

The grievant will first attempt to resolve an academic grievance directly, in writing, with the respondent. If the matter is not resolved with the respondent, the grievant may choose to appeal, in writing, to the respondent's immediate academic superior within 30 days of the date of the academic grievance (the date that the written document was received by the respondent). The immediate academic superior will have five working days while classes are in session or 15 days when classes are not in session to schedule an appointment with the grievant to discuss the academic grievance. If the matter is not resolved with that discussion, the grievant may choose to appeal, in writing, to the Dean of the school.  The Dean of the school will have five working days while classes are in session or 15 days when classes are not in session to schedule an appointment with the grievant to discuss the academic grievance. 4. If the matter is not resolved with that discussion, the grievant may choose to appeal, in writing, to the Office of the Provost. The Office of the Provost will have 10 working days while classes are in session or 15 days when classes are not in session to appoint and convene an ad hoc committee consisting of three faculty members and two (2) students. In matters of alleged discrimination, the Director of Equity and Inclusion will serve as one of the committee's faculty members. The Office of the Provost will chair the meeting as a non-voting member. Three days (72 hours) prior to the hearing, the student will be notified, in writing, regarding information on the hearing. Each party shall provide the other with relevant material, including one witness (consisting of students, staff, or faculty), which he or she intends to introduce at the hearing. (Additional witnesses must be approved by the Office of the Provost.) To the extent feasible, this material should be provided for the respondent and grievant 72 hours prior to the hearing.

Hearing Procedures

The grievant shall have the right to: be present until the time of the executive session; present his or her evidence including one witness; respond to all witnesses present.  The respondent shall have the right to: be present until the time of the executive session; present his or her evidence including one witness; respond to all witnesses present.  All witnesses, but the respondent and the grievant, shall be excluded from the hearing except during their testimony. Evidence may be verbal or written, but must be limited to issues raised in the written complaint submitted to the Provost. The ad hoc committee will exclude any irrelevant or repetitive evidence.

Grievance Redress

If the ad hoc committee concludes that the grievant’s grade was inappropriate due to clerical or procedural grading error, discrimination, or arbitrary academic evaluation, then the committee members will inform the Office of the Provost of their decision. They may choose one of the following academic options: (1) no grade change; (2) allow the grievant to drop the course without penalty; or (3) determine an appropriate new grade. The Office of the Provost will then inform the grievant, the respondent, and the Office of the Registrar of the committee's decision.  

International Studies:  It is the student’s responsibility to bring any error in grades to the attention of the instructor within one semester following the issued grade.  Grade changes are made only because of computation or recording errors and must be corrected no later than the last day of classes of the next full semester.  Submission of extra work after a semester is completed will be permitted only when a grade of “Incomplete” was assigned. 

The following procedure applies to grievances for grades or other academic disputes.  These procedures do not apply to admissions issues, financial aid issues or student conduct issues, (each of which is governed by separate grievance and appeal policies and procedures).  Any current graduate student with a grievance related to grades or other academic disputes must first address those grievances with the professor directly involved.  If the student does not feel the issue is satisfactorily resolved he/she may then file a formal written appeal with the program Director.  The appeal should contain a rationale as to why the decision in question should be reconsidered.  The Director will render a decision within seven days, or call for an appeal committee composed of two international studies faculty and one graduate student.  If an appeal committee is used, the committee will render a decision within thirty (30) days.  The decision of the Director (or appeal committee) is final.

Organizational Leadership:  The university recognizes the right of faculty to set standards of performance and to apply them to individual students.  Therefore, the instructor is the final authority in determining grades that are assigned to students and that appear in their permanent academic records.  Students have a right to inquire how their grade was determined.  

The following procedures apply to changes of grades except for changes of Incomplete (I) and withdrawal (W) grades.  In general, all course grades are final when filed by the instructor within one week after the course is completed.  Students have access to their grades through Banner Web.  These grades are a part of the official records.  Students have the right to formally appeal the final grade in a course.  When grades are given for any course of instruction the grade given to each student shall be the grade determined by the instructor of the course.  Students who believe they have been subject to a clerical or procedural grading error or to arbitrary or discriminatory academic evaluation shall follow the recommended procedure.  A request for grade change must be initiated by the grievant within the 4 weeks, following the award of the original grade.  The student must produce in writing a formal request for a review of the grade clearly stating the rationale based upon the definitions as stated in this policy. If the instructor determines that there is a valid basis for the change, a Change of Grade form shall be used to notify the Office of the Registrar.  Prior to being accepted by the office of the Registrar, the change of Grade form shall be completed and signed by the instructor, noting the basis for the change.  If the instructor determines there is not a valid basis for the change and denies the grievant’s request, the grievant may proceed to the appeals by submitting, in writing a rationale for this appeal within 60 days after the last day of class.  The appeal should be sent to the immediate academic supervisor.  If the matter is not resolved, the grievant may choose to appeal, in writing to the Dean of the school.  The Dean shall have five (5) working days while classes are in session or fifteen (15) days when classes are not in session, to schedule an appointment with the student to 10 discuss the academic grievance.  If the matter is not resolved, the grievant may choose to appeal, in writing, to the Provost.  The Provost shall have ten (10) working days while classes are in session or fifteen (15) days when classes are not in session to appoint and convene an ad hoc grievance committee.  The grievance committee will be convened and render their decision as per Policy 489.2 in the University Handbook.

Handbook

More information on these and other policies can be found in the Healthcare Administration Handbook and International Studies Handbook.

Registration

Coaching (MA & MS):  After the registration period has closed, it is the student’s responsibility to contact the registrar’s office to make course changes.  Changes need to be made on the official Add/Drop form available from the Academic Advisor.  Courses may be added during the first week of the term using the Add/Drop form referenced above.  A course may be dropped during the first two weeks of the term without receiving a “W” on the academic record. Courses dropped after week two up to the last week of classes will receive a grade of Withdrawal “W.”  A course may not be dropped during the final week of the term.  Please pay close attention to the add/drop dates; they will be strictly enforced.  You must formally withdraw from a course; non-attendance does not constitute a withdrawal.  If a course is not dropped using the above procedures, the instructor will assign the grade earned.

Counseling:  Courses may be added during the first week of the term using the Add/Drop form referenced above.  A course may be dropped during the first week of the term without receiving a “W” on the academic record. Courses dropped after week one up to the last week of classes will receive a grade of Withdrawal “W.”  A course may not be dropped during the final week of the term.  Please pay close attention to the add/drop dates; they will be strictly enforced.  You must formally withdraw from a course; non-attendance does not constitute a withdrawal.  If a course is not dropped using the above procedures, the instructor will assign the earned grade.

Executive Coaching and Consultation:  Courses may be added during the first week of the term using the Add/Drop form referenced above.  A course may be dropped during the first week of the term without receiving a “W” on the academic record. Courses dropped after week one up to the last week of classes will receive a grade of Withdrawal “W.”  A course may not be dropped during the final week of the term.  Please pay close attention to the add/drop dates; they will be strictly enforced.  You must formally withdraw from a course; non-attendance does not constitute a withdrawal.  If a course is not dropped using the above procedures, the instructor will assign the earned grade.

Healthcare Administration:  After the registration period has closed, it is the student’s responsibility to contact the Registrar’s office to make course changes.  Changes need to be made on the official Add/Drop form available from the Registrar’s website.  Courses may be added during the first week of the term using the Add/Drop form referenced above.  A course may be dropped during the first week of the term without receiving a “W” on the student’s academic record. Courses dropped after the first week up to the last week of classes will receive a grade of Withdrawal “W.”  A course may not be dropped during the final week of the term.  Please pay close attention to the add/drop dates; they will be strictly enforced.  Students must formally withdraw from a course; non-attendance does not constitute a withdrawal.  If a course is not dropped using the above procedures, the instructor will assign the grade earned.

International Studies:  After the registration period has closed, it is the student’s responsibility to contact the registrar’s office to make course changes. Changes need to be made on the official Add/Drop form available in the Registrar’s Office or from your advisor.  All forms must be signed by the student and require the approval of the program advisor.  The student needs to take the form to the Registrar’s office to complete the process. For students taking courses online, emailed authorization on course add/drop including details such as student name, student I. D. #, course name, CRN, term, can be accepted by Registrar’s office.  Courses may be added during the first week of the semester using the Add/Drop form referenced above.  A full-term course may be dropped during the first two weeks of the semester without receiving a W on your academic record.  Courses dropped after week two up to the last week of classes will receive a grade of Withdrawal-W.  A course may not be dropped during final week of the term or part of term.   A half-term course may be dropped during the first week of the semester without receiving a W on your academic record.  Courses dropped after the first week up to the last week of classes will receive a grade of Withdrawal-W.  A course may not be dropped during final week of the term or part of term.  Please pay close attention to the add/drop dates; they will be strictly enforced.  You must formally withdraw from a course; non-attendance does not constitute a withdrawal.  If a course is not dropped using the above procedures, the instructor will assign the grade earned.  A student will not receive a full refund for any courses dropped after the first week of classes for the semester in which they are enrolled.  Full refunds will not be given, even if the student has not attended class. Failure to follow the official procedures outlined above will result in credit not being granted for a course not officially added or the assigning of the grade of F for courses not officially dropped.

Organizational Leadership:  Courses may be added during the first week of the term using the Add/Drop form referenced above.  A course may be dropped during the first week of the term without receiving a “W” on the academic record. Courses dropped after week one up to the last week of classes will receive a grade of Withdrawal “W.”  A course may not be dropped during the final week of the term.  Please pay close attention to the add/drop dates; they will be strictly enforced.  You must formally withdraw from a course; non-attendance does not constitute a withdrawal.  If a course is not dropped using the above procedures, the instructor will assign the earned grade.

Repeating Coursework

A master’s degree course may be repeated only one time in order to improve the GPA necessary for continued enrollment in the program.  Courses must be repeated at Concordia.  No more than one course may be repeated.  When a course is repeated, the higher grade takes precedence and is averaged into the GPA.  The lower grade is still indicated on the transcript but is not averaged into the GPA.  For instance, if a student earned an “F” the first time he/she took a course, but earned a “B” upon retaking the course, his/her transcript would indicate both times the student took the course along with the respective grades.  The “B” grade would be averaged into the GPA, because it is the higher of the two.  The “F” grade would no longer be averaged into the GPA; however, the transcript would still indicate that the student received an “F” the first time he/she took the course.

Stop Out

Coaching (MA & MS):  Students may stop taking classes for one term.  However, if a student stops taking courses for two consecutive terms, he or she must complete a re-admission application and will be responsible for the current tuition rate at which they re-enter the program.  If the stop out is longer than one year, the student is considered inactive and must re-apply through Admissions.

Counseling:  Occasionally students will need to stop their participation in the program either because of academic dismissal or a change in personal circumstances (loss of job, etc.).  In either case the student will need to apply to be readmitted to the program.  The application form for readmission is different than the original application found on the web, and can be obtained by contacting the Graduate Admissions Office.  Once completed, the director of the program will review the file.  You may be called in for a personal interview as part of this process.  The director, in consultation with a committee, will decide on readmission on a case by case basis. Please note that when you are re-admitted, it will be at the prevailing tuition rate for the program.  Students that are academically dismissed must wait at least one calendar year from the date of dismissal to reapply.

Executive Coaching and Consultation:  Occasionally students will need to stop their participation in the program either because of academic dismissal or a change in personal circumstances (loss of job, etc.).  In either case the student will need to apply to be readmitted to the program.  The application form for readmission is different than the original application found on the web, and can be obtained by contacting the Graduate Admissions Office.  Once completed, the director of the program will review the file.  You may be called in for a personal interview as part of this process.  The director, in consultation with a committee, will decide on readmission on a case by case basis. Please note that when you are re-admitted, it will be at the prevailing tuition rate for the program.  Students that are academically dismissed must wait at least one calendar year from the date of dismissal to reapply.

Healthcare Administration:  Students may stop taking classes for one term.  However, if a student stops taking courses for two consecutive terms, he/she must complete a re-admission application and will be responsible for the current tuition rate at which they re-enters the program.  If the stop out is longer than one year, the student is considered inactive and must re-apply through Admissions.  For assistance, please contact Melissa Hinrichs at melissa.hinrichs@cui.edu for a re-admission application.

International Studies:  Any student who has not enrolled in courses for two consecutive semesters will be considered an “inactive student.”  Inactive students shall be removed from the program.  An inactive student wishing to return to his/her program must re-apply for admission.  Re-admission is not guaranteed.  Students returning from inactive status may be required to take additional course work or repeat course work if the content of the new course(s) are deemed critical to the student’s completion of the degree.

Organizational Leadership:  Occasionally students will need to stop their participation in the program either because of academic dismissal or a change in personal circumstances (loss of job, etc.).  In either case the student will need to apply to be readmitted to the program.  The application form for readmission is different than the original application found on the web, and can be obtained by contacting the Graduate Admissions Office.  Once completed, the director of the program will review the file.  You may be called in for a personal interview as part of this process.  The director, in consultation with a committee, will decide on readmission on a case by case basis. Please note that when you are re-admitted, it will be at the prevailing tuition rate for the program.  Students that are academically dismissed must wait at least one calendar year from the date of dismissal to reapply.

Student Rights and Privacy

Each student of Concordia University has a right to

  1. review their official educational records, files, documents, and other materials which contain information directly related to them, and
  2. challenge such records that are inaccurate, misleading or otherwise inappropriate.

It is the policy of the university that unless excluded by state or federal law, no record, files, documents, materials, or personally identifiable information contained therein shall be released to any individual, agency, or organization without the express written consent of the student/alumnus.

Any student desiring to review or challenge their official educational records should contact the Office of the Registrar to determine procedures for such review. Any student desiring to challenge the content of their official educational records should contact the Office of the Registrar.

While the university does not provide general directory services, it may, by law, under special circumstances, release the following information about a student: name, address, telephone number, date and place of birth, major field of study, class schedule, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degree and awards received, and the most recent previous public or private school of attendance. Any student who does not wish such information to be released about their participation or status should notify the Office of the Registrar in writing, at the beginning of each semester. The university is required to comply with all federal regulations governed by the Family Educational Right and Privacy Act (FERPA).

Transfer Credit

No more than six (6) credit hours of graduate work may be transferred from another institution.  Only grades of "B-" or better will be accepted and credit must have been granted by a regionally accredited U.S. institution or the equivalent.  Only graduate-level courses completed for graduate credit at the transfer institution before enrollment in the Concordia University graduate program will be accepted.  Transfer courses are evaluated by the appropriate advisor in consultation with the program director.  If approved, the advisor or program director will submit a substitution form to the Office of the Registrar.  All prospective students must submit official transcripts of coursework completed at other colleges and universities to the Office of the Registrar at the time of admission.  

Coaching (MA & MS):  A maximum of nine (9) term graduate units may be transferred for elective courses only into the Master of Arts in Coaching & Athletic Administration Program or Master of Science in Coaching & Exercise Science Program:

  • Three graduate level courses of transfer which are 3 units each (total of 9 units) for two elective graduate level classes (8 units).
  • Two graduate level courses of transfer which are 3 units each (total of 6 units) for one elective graduate level class (4 units).
  • One graduate level course of transfer (3 units) will require an additional 1 unit independent study graduate level course taken through the MCAA or MSCE Program with approval from the Director of the Program.

These courses must be approved by the Director of the MCAA and MSCE Programs and must closely match course descriptions in Concordia’s program. All requests must be in writing along with appropriate course descriptions, syllabi and official transcripts. Please note that Concordia University cannot guarantee that courses can be transferred to other institutions. For questions, please contact Lupe Valdivia at lupe.valdivia@cui.edu or (949) 214-3260.

Note:  Second Degree Master of Science in Coaching and Athletics Administration Program does not accept any transfer units. All 20 units are required for the second degree.

Counseling:  The university accepts a maximum of six (6) units of graduate credit from a regionally accredited university as elective units only. Transfer credit from an outside institution will not be evaluated if it is older than 6 years. All transfers are at the discretion of the Dean of the School.

Executive Coaching and Consultation:  The university accepts a maximum of six (6) units of graduate credit from a regionally accredited university as elective units only. All transfers are at the discretion of the Dean of the School.

Healthcare Administration:  Any substitutions of courses must be approved in advance by the MHA program director or his/her designee. Only graduate level courses from a regionally accredited university in which a “B” or higher was earned are eligible for consideration for transfer and/or course substitution into the MHA program prior to the end of the student’s second seven week term in the MHA program. Course descriptions and syllabi for each course requested for transfer are required to be submitted to the program director in ample time for review. Late requests will not be considered. Units credited toward the completion of other degrees or certificate programs are not transferrable. A maximum of six (6) graduate units may be transferred into Concordia’s MHA Program.

The university accepts a maximum of six (6) units of graduate credit from a regionally accredited university as elective units only. Transfer credit from an outside institution will not be evaluated if it is older than 6 years. All transfers are at the discretion of the Dean of the School.

Organizational Leadership:  The university accepts a maximum of six (6) units of graduate credit from a regionally accredited university as elective units only. All transfers are at the discretion of the Dean of the School.